What information do we collect and how do we use it?
You may provide personal information to us when:
·
You make an enquiry for childcare
·
You register your child
·
You apply for grant funding
·
You apply for a job with us
Under Data Protection laws, we can only process your
personal information if we have a legal reason to do
so. We only use your personal information for these
reasons:
·
To fulfill a contract we have with
you (to provide childcare)
·
When it is our legal duty
·
When you consent to it
In
simple terms, this means in order for us to register
your child and provide a service to you under the
terms of the agreement, or process your job
application, we must have your consent or for
contractual or legal reasons.
Here is a list of all the ways that we may use your
personal information, and which of the reasons we
rely on to do so:
We
use different types of personal information, and
group them together like this:
Where do we collect your personal information from?
We
may collect personal information about you from
these sources:
Information you give to us:
·
When you make an enquiry or register
your child
·
When you talk to us on the phone or
in person
·
In emails and letters
·
In interviews
Information from third parties we work with:
·
Social services and other
child-related agencies
Who do we share your information with?
We
do not sell or trade your information to third party
organisations. We may share some children’s data
with schools or other nursery settings and other
institutions (see below) for the benefit of the
child or as required for legal reasons. We also have
to provide information to Wiltshire Council for the
purpose of obtaining grant funding.
Children’s Personal Data:
This will not be
disclosed to third parties without the consent of
the child’s parent / carer, unless it is obliged by
law or in the best interest of the child.
Data may be
disclosed to the following third parties without
consent:
·
Other Nurseries /
schools
if a child transfers from Learning Curve Day Nursery
to another Early Years setting or school. Their
academic records and other data that relates to
their health and welfare will be forwarded onto the
new nursery / school. This will assist in a smooth
transition from one setting to the next and ensure
that the child is provided for as necessary. In
addition this will aid continuation ensuring a
minimal impact on the child’s learning and well
being as a result of the move.
· Health
authorities:
As obliged under health legislation, the Nursery may
pass on information regarding the health of children
in the nursery to monitor and avoid the spread of
contagious diseases in the interest of public
health.
· Police
and courts:
If a situation arises where a criminal investigation
is being carried out the nursery may have to forward
information on to the police to aid their
investigation. We will pass information onto courts
as and when it is ordered.
· Social
Care and support agencies:
In order to protect or maintain the welfare of our
children, and in cases of child abuse, it may be
necessary to pass personal data on to social care or
support agencies.
·
Local Authority:
for the purposes of obtaining grant funding
·
Educational
Division:
Nursery may be required to pass data on in order to
assist the Local authority / government to monitor
the national curriculum.
How long will we keep your information?
We
will only keep your personal information for as long
as is necessary to administer any relationships that
you hold with us. This means that we may hold your
personal information after your relationship with us
ends for up to seven years. We may do this for the
following reasons:
·
To allow us to preserve, defend or
enforce any relevant legal rights we mayhave.
·
To enable us to meet regulatory and
legal obligations.
If
we do keep your information for longer than seven
years we will make sure that your privacy is
protected and only use it for these purposes
How to access and correct your personal information
You have specific rights in relation to the personal
information that we process. Put simply, this means
that you have the right to be informed how we
process your personal information, to have access to
this personal information, to correct information
where it is inaccurate, move certain information to
other organisations (where appropriate) and in some
circumstances object to and restrict the processing
of personal information. You have a right to
request us to erase personal information held about
you in certain circumstances.
·
Accessing and correcting personal information
If
you would like a copy of the information we hold
about you, please contact the Alan Butler
at
info@thedaynursery.com.
or in writing to: Learning Curve Day Nursery,
Brinkworth Road, Royal Wootton Bassett, SN4 8DS
You have the right to question any information we
have about you that you think is wrong or
incomplete. If you do, we will check its accuracy
and correct it.
·
Stopping us from using your personal information
You have a right to object to our use of your
personal information, or to ask us to delete,
remove, or stop using it. There may be legal or
official reasons for why we need to keep or use your
information. If this is the case we will explain
the reasons to you.
·
Restricting the use of your personal information
If
you want to access, correct, stop or restrict how we
use your personal information, please contact our Data
Controller,
Alan Butler at
info@thedaynursery.com
·
How to withdraw your consent to receiving Marketing
You can review or withdraw your consent to receiving
marketing at any time. Please contact info@thedaynursery.com if
you want to do so.
· Right
to be Forgotten:
Where any personal data is no longer
required for its original purpose, an individual can
demand that the processing is stopped and all their
personal data is erased by the nursery including any
data held by contracted processors.
Security of Personal Information
We
have protocols in place to ensure that information
is only available to those members of staff that
need to access it. In practice this means that
nursery practitioners can access children’s files in
the office and that electronic data is only
accessible by the management team. No personal
information is taken off site and all paper and
digital information is kept secure in the nursery
office.
Complaints about data protection
If
you are in any way dissatisfied about the protection
of your personal information or how we have
processed it, you should, in the first instance
speak to Alan Butler. You also have
the right to complain directly to the Information
Commissioner’s Office (ICO). For more
information go to their website at www.ico.org.uk
Changes to our privacy policy
If
we decide to change our privacy policy, we will post
those changes on this page.
This policy was last modified on 20th May 2018
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